Eco-innovative tenders
All 7 regional networks have drafted a total of 40 eco-innovative tenders focusing on:
- energy savings in public buildings;
- vehicles and transport; and
- food and catering.
The goal set was to achieve 54.3 GWh/year primary savings and to trigger a total of 45 GWh/year renewable energy.
The goals have been definitely met and surpassed!
Food and Catering (4)
Provision of School Food in Bath
PIPEN Network
This tender model focuses on the contracts for provision of fresh meat, fruits and vegetables to a primary school by Bath & North East Somerset (B&NES) Council.
The contracts include provision of food for 7,000 school meals and aims at increasing use of suppliers and producers in the region to provide healthy and sustainable products. The resulting meals for the selected schools are cooked and provided by the local authority's catering service and are cooked fresh on a daily basis. The tender model also outlines the market engagement and joint procurement that took place.
The environmental savings being measured relate to the consolidation of deliveries and reduction in distance travelled and fuel consumed.
Joint procurement of quality, organic, local food in Vendée
RGO Network
Five framework contracts were awarded for supplying food to 31 public colleges in the Vendée region of France in 2017.
Four of the contracts were for 100% organic vegetables, fruit, dairy products and other groceries. The final was for high quality meat originating from producers with high animal welfare standards.
Suppliers were encouraged to make use of a consolidation centre, which centralised both deliveries and food processing, and is run by a social enterprise.
The contracts, valued at €350,000 per year, are expected to lead to savings of 281 tonnes of CO2 per year, and over 1 GWh of primary energy savings, through the consumption of organic produce and reduced delivery distances.
Organic catering for hospitals in Piedmont
APE Network
SCR, the central purchasing body for the Piedmont Region in Italy expects to shortly award (May 2018) contracts in 6 lots to provide catering services to hospitals across the region.
The tender stipulated that a minimum of 40% by weight of vegetable, fruit and dairy products must be organic (with a further 20% from integrated production, PGI, PDO and STG origin). 15% of meat, and 20% of fish, must also be organic.
Other environmental criteria included compliance with EU Ecolabel criteria for cleaning and tissue products, use of low emission delivery vehicles, reusable plates, cups and cutlery, energy efficient kitchen appliances, and comprehensive waste management requirements.
It is estimated that a minimum of 84 tonnes CO2 will be saved annually.
Eco-innovative vending machines in Torino University
APE Network
In a tender for vending machines likely to be awarded in June 2018, the University of Torino is focusing strongly on eco-innovation. The tender will centralise the service and optimise the number of machines available - reducing from 279 to 226 machines.
The tender sets minimum standards in terms of energy efficiency and the provision of healthy and affordable products, as well as introducing tap water dispensers. During the evaluation phase further points are also awarded relating to waste management, sustainable delivery and awareness raising, amongst other aspects.
The new contract is estimated to save 33.8 tCO2 per year, as well as saving 99,000 plastic bottles.
Low emission vehicles (16)
Procurement of electric, hydrogen, and plug-in hybrid vehicles
Copenhagen Region
The Municipality of Copenhagen, on behalf of a joint procurement community, has set a framework agreement on the procurement of up to 245 electric, hydrogen, and plug-in hybrid vehicles.
The purchasing community - in this case composed of 19 municipalities, regions and state authorities - procured environmentally friendly passenger cars, vans and mini buses. The contract was divided into 14 subcontracts, each containing their own set of environmental criteria. Prior to the tender, the Municipality engaged with the market to identify relevant vehicles.
The contract will lead to estimated savings of 72% of CO2 emissions and annual energy consumption reductions of 27%.
Framework agreement for electric vehicles in Rotterdam
MRDH
As part of the City of Rotterdam's drive to promote cleaner and more efficient transportation in the city, a framework contract was awarded by the City's car leasing department (Roteb Lease) for different types of passenger cars and minibuses - including full electric and hybrid vehicles.
It is municipal policy that any new vehicle must be electric, unless the conditions of its use do not allow this.
Under this framework the Department of Enforcement of the city purchased for example 40 battery electric cars in 2017 alone, with an estimated saving of 25.4 tonnes of CO2 emissions per year.
Electric minibuses for Brive
RGO Network
As part of its wider commitment to green growth and sustainability, the Communauté d’agglomération du Bassin de Brive (CABB) is committed to the introduction of electric minibuses. The buses were operational in July 2016, on a short route that follows the commercial streets of the town centre.
The tender included life cycle costing considerations by requiring the bidder to provide information on the cost of battery rental and electricity consumption as well as the purchase price of the vehicle.
The contract will lead to an estimated saving of 43 tonnes of CO2 per year, based on the standard French electricity mix.
Purchase and transfer of electric bicycle in the Province of Barcelona
Xarxa Network
Barcelona Regional Council purchased electric bicycles for staff and municipal services in the province of Barcelona to support municipalities in their climate change mitigation policies and the transition towards soft mobility models.
The acquisition of electric bicycles has been conducted through a supply contract and using an open tendering process with several award criteria. Whilst not a joint procurement, all local authority signatories to the Covenant of Mayors can request the transfer of electric bicycles.
The main environmental benefits include an annual saving of 9.6 tonnes CO2 emissions per year and 0.032 GWh of primary energy saved.
Purchase of 8 small EV waste collection vehicles, with tipping tank
APE Network
As part of a contract for the supply of 20 vehicles with reduced environmental impact (all meeting EURO VI standard), one lot focused on the procurement of 8 electric vehicles.
The purchase was carried out as a joint procurement by a consortium of 17 municipalities in the province of Turin and included market engagement events, through which the consortium of cities presented its environmental policy and future intentions to purchase new electric vehicles.
The fleet of 8 vehicles will lead to an estimated 17 tonnes reduction of CO2 emissions in relation to fuel use, an improvement of 66%. In energy terms, the use of these vehicles leads to a primary energy saving of 33%, equal to 27.5 MWh/year.
Zero emission social transportation services
MRDH Network
The procurement concerned the transportation of 150 students per year by the municipality of Capelle aan den IJssel, one of the 23 municipalities in the MRDH region. The purchasing department was launching a call for tender for a taxi service Capelle Hopper, which is for inhabitants who are not able or are barely able to travel by public transport.
In line with the energy and climate policy aims of Capelle aan den Ijssel it was decided to promote the use of lower emission vehicles for the social transportation service. To achieve this, compliant bids were evaluated partly on the vehicle type (e.g. hydrogen, electric, gasoline, biofuel etc.) in carrying out the service over the duration of the contract – the greater the percentage of zero emission vehicles (fully electric and hydrogen) deployed for the service, the better the evaluation.
The winning tender will use 100% electric passenger cars during the entire contract period, allowing for an estimated annual reduction of 44.18 tonnes CO2 emissions.
Low emission vehicles
Bulgarian SPP Network
Gabrovo Muncipality procured the delivery of a new cargo minivan that meets high EURO emission standards.
During the proposals evaluation, additional points were granted to more environmental friendly vehicles meeting the EURO 6 standards. The tender model also reports a section on lessons learned by the Municipality regarding the use of green criteria for their tender design.
Environmental benefits include the reduction in harmful local emissions of NOx and particulates (PM). Additional financial benefits from reduced fuel consumption are due to the improved efficiency of the combustion engines.
Download the tender model
Bulgarian
Joint Procurement of 19 vehicles in Niort, France
RGO Network
This joint procurement led by the municipality of Niort for the replacement of 19 vehicles included a life cycle cost comparison of the vehicles using the methodology of the Clean Vehicles Directive (2009/33/EC).
In order to maximise volume and rationalise resources, the tender took the form of a joint procurement. The tendering approach also included a market engagement phase, carried out prior to tendering.
Environmental benefits of this green tender include a 33% saving on consumption, CO2 and primary energy consumption compared to the current solutions.
Joint procurement of charging points in Rotterdam
MRDH Region
The subject of this tender is a 10 year concession (2016-2025) including a two year renewal option after 2023 for public charging services for electric vehicles including installation, exploitation and maintenance of EV charging points.
The scope of the contract is the installation of an estimated 4,000 new charging points (2,000 charging poles) for electric cars over the entire concession area, of which 1,800 points will be in Rotterdam. The award criteria included innovation (smart charging) and use of green electricity. Tender specifications and verification used can be found in the tender model.
The tender is expected to save 2,272 tons of CO2 emissions and 4.91 GWh in Primary Energy savings.
Joint Procurement of 19 urban electric buses in Piedmont
APE Network
Piedmont Region conducted a joint procurement for the purchase of 19 electric buses and 10 years of full service maintenance. The tender was part of a programme to promote the introduction of electric buses into regional transport operators fleets.
The call for tender included technical specifications on the batteries, the charging stations and the service maintenance.
The procurement is expected to save 769 tonnes of CO2 emissions per year, a Primary Energy saving of 1.62 GWh per year and financial savings of €50,000 over 10 years.
Electric vehicle for Gabrovo
Bulgarian SPPI Network
Gabrovo Municipality, as part of the Bulgarian SPPI Network, purchased a new electric vehicle and charging station.
The Procurement was rolled out to four further municipalities from the Bulgarian SPPI Network and ten electric cars were purchased in total. The procurement process involved a needs analysis phase, a market engagement and final publication of tender specifications and verification.
This procurement saved a total of 1.3 tonnes per year of CO2 emissions and savings in primary energy consumption. Both, compared against current solutions, represented savings of 50.4% and 58.3%, respectively.
New urban electric buses and charging stations
Bulgarian SPPI Network
In 2018 Gabrovo Municipality plans to purchase three new 12m electric buses, together with charging stations.
Following market consultation and real-life demonstrations, it was decided not to specify a particular technology, but rather outline the framework conditions and expected performance. This innovation-friendly approach leaves it up to the market to select the most appropriate solution.
It is estimated the contract will save a total of 1.38 tonnes CO2 emissions per year.
Purchase of environmentally friendly vehicles
Copenhagen Region
This tender model showcases the Capital Region of Denmark Network's procurement of 44 vehicles (34 vehicles running on natural gas, 6 electric vehicles and 4 hybrid vehicles).
The entire tendering process was initiated by a needs analysis, carried out to map the specific transportation needs within the region. Secondly, the purchasing authority engaged with the market to identify possible electric and natural gas driven vehicles that could fulfil the tender specifications and required driving range.
The contract was awarded in February 2017 and will lead to an estimated annual reduction of 3.3 tonnes CO2 emissions.
Renting 145 hybrid vehicles for Barcelona’s municipal police
Xarxa Network
Barcelona City Council carried out a procurement for the renting of 145 hybrid vehicles for Barcelona’s municipal police. The tender was divided in lots based on different vehicle characteristics and transformation needs as police service vehicles.
To cover the operational needs of the police fleet for the 2018-2023 period, the contract renting of 145 passenger cars is set to run for 60 months. The tender is divided in 2 lots: 126 marked vehicles and 19 unmarked vehicles.
In 2018 it is estimated that annual reductions of 51.9 tonnes CO2 and 0.39 GWh will be achieved in comparison to 2017.
Supplying sustainable mobility in Catalonia
Xarxa Network
In 2017 the Association of Catalan Towns and Counties (ACM) updated its framework contract which supplies general and police services with vehicles.
Multiple contracts have been awarded to 24 suppliers, which offer electric, hybrid and petrol vehicles instead of the traditional diesel vehicles. In addition contracts have been signed to supply electric motorbikes and bicycles, as well EV charging stations, training on efficient driving, and vehicle transformation services.
The 4-year contracts, worth over €50 million, form part of the strategy of the region to move towards sustainable mobility, and is expected to lead to an 87% reduction in diesel use.
Sofia awards first tender for electric buses in Bulgaria
Bulgarian SPPI Network
Sofia's public transport company (Stolichen Avtotransport EAD) is the first Bulgarian public authority to tender for electric buses. The contract was awarded in March 2018.
20 buses 12m in length, together with overnight charging infrastructure, are being leased under an 8-year contract. The tender follows an intensive series of trials of different models throughout the city over a 6 month period, alongside detailed analysis of public transport needs in the city.
The contract is expected to lead to savings of 700 tonnes of CO2 per year, as well as substantial improvements in air quality.
Demonstrator electric vehicles in the West of England
PIPEN Network
In 2017 North Somerset Council, in collaboration with three other local councils, leased three electric vehicles for use as demonstrator vehicles.
The vehicles are to be made available free-of-charge to companies and public authorities in the region to test for a maximum of 3 weeks. The aim is to help create enthusiasm for EVs to support the regional target of 5,000 EV registrations by 2021.
Green Energy (7)
Procurement of new, local RES in The Hague
MRDH Network
The Purchasing Body of The Hague carried out the procurement of a 15 year contract for electricity supply (100% renewable from wind and solar) for an estimated volume of 57 GW.
The contract's technical specifications included that a 100% of the electricity supplied by the end of the contract (2034) must derive from new renewable sources within the Netherlands (Lot 1)/the City of The Hague (Lot 2) approved with Guarantees of Origin (GO).
The main environmental benefits include emissions savings for 52.3 GWh in total over 4 years.
Joint Procurement of 500 GWh in Piedmont
APE Network
The Central Purchasing Body of Piedmont Region, in collaboration with the Metropolitan City of Turin and ARPA Piedmont, in the context of APE Network, conducted a joint procurement for 500 GWh electricity.
The tender specifications included a quest for a minimum 50% electricity to be procured from renewable sources and certified with Guarantees of Origin.
The tender is expected to lead to 150,000 tons of CO2 savings and 8.000 €/GWh financial savings.
Electricity with additionality in Lorient
RGO Network
The City of Lorient has conducted the procurement of renewable electricity with high environmental value (HVE), as part of its certification under the European Energy Award. The tender covered an indicative consumption of 914 Mwh/year, representing about 7% of Lorient's total estimated electricity consumption.
The electricity purchased respected the recommendations of the Breton Electricity Pact, which aims to manage energy demand, substantially increase renewable electricity generation and secure the supply network.
The tender is expected to lead to 51,000 tons of CO2 savings and 1.3 GWh primary energy savings.
Biomass Woodfuel - Wood Chip Drying Facility
PIPEN Network
Bristol City Council procured a new active wood drying system solution to improve biomass boiler efficiency linked to authority's plant nursery operation.
Following a needs anaylisis and cost appraisal, a request for quote was advertised for a new biomass boiler, which included a woodchip dryer was part of the specification. Drying the wood chips before being used as fuel makes them easier to burn and, in turn, more efficient. This procurement in an example of circular procurement in that the installation of the boiler and wood fuel drier enables the use of efficient energy recovery from waste wood.
The main environmental benefits relate to an annual saving of 1,2000 CO2 emissions (tonnes/year).
Green Electricity
Xarxa Network
The Catalan Association of Towns and Counties has undertaken a framework agreement for the supply of electricity, 100% from renewable sources.
The framework agreement included the participation of 702 local authorities for an annual consumption estimation of 700 GWh supplying more than 22.000 supply points. The framework agreement foresees that all the electricity supplied comes from renewable sources with guarantee of origin.
The main environmental benefits include emissions savings for 226,100 tonnes of CO2 emissions, 883 GWh of primary energy saved and economic savings of 10% of total expenditure.
Procurement of Dutch green electricity in Lansingerland
MRDH Network
The Municipality of Lansingerland in the Netherlands awarded a 2 year contract in 2017 for the supply of 100% green electricity, deriving solely from Dutch wind, solar and biomass sources.
Further points were awarded during evaluation for additional measures designed to support the local transition towards a sustainable energy system
GreenChoice, which works closely with local energy co-operatives, won the contract, which is expected to
Installation of biomass boiler using local fuel in Dosrius
Xarxa Network
The Catalan municipality of Dosrius awarded a contract in 2016 for the installation and maintenance of a biomass boiler and heat network for a school and sports facility.
The Provincial Council of Barcelona provided technical and financial support to the process as part of its programme to support the promotion of biomass use in the region - aimed at promoting climate change mitigation, sustainable forest management, fire prevention and job creation.
Preference was given in tender evaluation to providers supplying biomass with a low transportation footprint - favouring the use of locally produced biomass.
Savings are estimated at 79.7 tCO2/year.
Energy savings in public buildings (8)
Installation of a Heat Network in Bristol
PIPEN Network
Bristol City Council developed a district heat network linking two small networks, including the installation of a biomass boiler and efficient gas boilers.
The heat network construction was conducted in a major city area and was procured using an existing framework contract. This heat network district, named the Temple and Redcliffe district, currently under development, when complete, will supply hear to businesses, a new arena and housing.
The main environmental benefits relate to an annual saving of 1,625 tons of CO2.
Renovation of St. Cyril and Methodius school
Bulgarian SPPI Network
The tender's subject is the St. Cyril and Methodius school renovation in Gabrovo.
The tender used a Performance/Output Based Specification approach for minimum energy efficiency - class B (according to Bulgarian legislation) and is the first tender in Bulgaria to specify achievement of a minimum energy class. Throughout the procurement process, market engagement with suppliers were undertook to explore innovative measures.
The main environmental benefits relate to an annual saving of 155.3 tons of CO2 emissions.
Energy neutral primary school in Lansingerland
MRDH Network
The contract awarded by the municipality of Lansingerland in the Netherlands in July 2017 aimed at building an energy-neutral school building. The preparation and tendering of construction and maintenance contract will be completed in 2018.
With this tender, the municipality aimed to find a qualified architect and engineer to create the architectural, structural, and technical design of the new building, including installations and the terms of reference for construction. To guarantee the building’s future performance in terms of comfort, indoor climate, and energy consumption, the bidders were challenged with developing a 10-year performance-oriented maintenance framework for technical installations.
The new school building is expected to save 47.7 tons of CO2 emissions annually in comparison with a standard new school. The largest reduction of greenhouse gas emissions is expected to result from on-site electricity production using solar panels.
Facilitation of energy saving habits in municipal facilities
Xarxa Network
Granollers City Council call for tender aims to procure a service contract for technical support in regards to the development of an energy strategy for municipal facilities.
The Energy Strategy for Municipal Facilities in Granollers 2015-2020 defines two main needs to solve with this tendering process, i.e. to make ESTALGIA methodology available for all municipal facilities and to strengthen and consolidate ESTALGIA results with information, monitoring and specific actions.
A reduction of 54,000 € in the expenditure for those supplies is expected alongside 66.6 t of CO2 emission savings.
Energy renovation of technical installations in Egedal municipality
The Capital Region of Denmark
With this tender, Egedal Municipality has chosen to designate a consultant to schedule and manage the work on the 71 energy renovations; including design of sub-projects, implementation of main contract and consultancy in the execution phase.
The purpose of the tender and the subsequent renovations is to bring the buildings to modern standards, reduce maintenance and energy consumption while improving the indoor climate.
The energy renovation generates expected savings of approx. €490,000 for the 71 properties alongside 4,876.6 CO2 emissions (tonnes/year).
Deep renovation of historical Burgas City Hall
Bulgarian SPPI Network
The city of Burgas in Bulgaria will shortly publish a tender for the deep renovation of its historical City Hall. The city has set the ambitious task of achieving over 50% energy savings, despite the restrictions caused by the historical nature of the building.
Amongst the measures planned is the implementation of a building management system (BMS) - very innovative in Bulgarian public buildings.
A further innovation is the withholding of a guarantee payment from the contractor for the first year, which will only be released if the energy savings target is achieved. The contractor will be responsible for building management in this first year.
Estimated savings are 283 tonnes CO2/year.
Construction of an eco-innovative crèche in Pipriac, France
RGO Network
When constructing a new crèche in Pipriac, the contracting authority, Redon Agglomération decided to apply ambitious environmental targets, in line with its commitments under the local eco-crèche charter.
The final construction is designed to meet the passive house standard, requiring just 15kWh/m2/year for heating, and 65kWh/m2/year primary energy consumption.
The project also focused strongly on indoor comfort, and healthy conditions, as well as the use of sustainable construction materials.
Final savings are estimated at 3.8 tCO2 per year - a 50% reduction on regulatory standards.
Positive energy boarding school, Rouillé, France
RGO Network
The Region of Nouvelle Acquitaine set very ambitious environmental targets for a new boarding school to be attached to the Lycée Xavier Bernard in the town of Rouillé.
It was decided the boarding school should be a positive energy building, and be constructed according to the HQE green building certification approach.
Comprehensive environmental criteria were set, with a further focus on construction materials, hydrothermic comfort and minimising maintenance. Straw was selected as one of the main construction materials, and a wind turbine and solar EV panels were installed onsite.
Final savings are estimated at 5.1 tCO2 per year.
Lighting (4)
LED lighting in Hanham Wood Academy
PIPEN Network
The Cabot Learning Federation carried out the procurement lighting solutions for school buildings. The procurement aimed for the replacement of traditional fluorescent and incandescent lighting to low energy, low cost LED equivalents.
A review of the lighting at Hanham Woods Academy (HWA) was undertaken as part of a funding application process for the lighting. A detailed life cycle costing evaluation and review of existing lighting was carried out, which resulted in a report showcasing the anticipated savings between operating costs and maintenance and service costs.
When measuring against the previous contract as a benchmark, 97 tons of CO2 will be saved in 2017 with primary energy savings of 58%.
Self-regulating LED lamps for Turin Polytechnic
APE Network
The Polytechnic of Turin conducted the pilot installation of 16 self-regulating LED lamps at the Department of Control and Computer Science.
The LED lighting adjusts according to light as well as to the presence of people. The lights' tubes communicate with each other to maintain uniform brightness and have low maintenance costs.
Following the purchase, both a life cycle costs and environmental impacts assessment will be undertaken. The tender is expected to save 0.9 tons of CO2 emissions per year.
Procurement of indoor light sources and lamp starters
Copenhagen Region
The Municipalities of Allerod and Fredensborg, in Denmark, have set a 2 year framework agreement on the procurement of light sources and lamp starters.
During the tender process, there was a focus on total cost of ownership (TCO), with offer price being assesed on TCO. The Danish Ministry of Environmental and Food's tool for calculating the TCO price was used. The contract was thus awarded on the basis of an assessment of the total costs related to both acquisition and use of the light sources. The TCO period was set at 15 years in accordance with the Ministry of the Environment and Food.
The tender is expected to save 19% of C2 emissions per year, 19% energy savings per year, and to achieve a possible financial savings during a period of 15 years of 32%.
Bristol Waste Depot LED Retro-fit
PIPEN Network
Bristol Waste company, owned by Bristol City Council (BCC), has procured the retro-fit of existing lighting fittings to LED in its waste depot.
Market engagement was undertaken with three organisations through meetings, email and verbal communication. Life Cycle Costing has also been taken into account in this project. The solution was selected on a ratio of 40% quality and 60% price. The successful bid was significantly lower than the two other bidders as it makes use of existing fittings rather than installing completely new fittings.
When measuring against the previous contract as a benchmark, the tender will save 112 tons of CO2 per annum, a reduction of 78%.
